Skip to main content

Getting Started with AI Calendar Integration

Get up and running with AI Calendar Integration in just 10 minutes. This guide covers subscription setup, calendar connection, and your first AI-scheduled event.

Step 1: Subscribe to AI Calendar Add-On

AI Calendar Integration is an optional add-on available for all BrainPredict platforms. Add it from the pricing configurator:

  • Starter (1-10 licenses):
  • Professional (11-25 licenses):
  • Enterprise (26-50 licenses):
  • Custom (51+ licenses): Contact sales for custom pricing

The add-on works across all subscribed platforms (Commerce, Supply, People, Sales, Marketing, Legal, Risk, Finance, Innovation, Controlling, Communications, Data, Strategy, Sourcing, Operations, Customer, Cyber).

Step 2: Connect Your Calendar

Navigate to Portal → Settings → Calendar and connect your calendar provider:

  • Google Calendar: OAuth2 authentication with Google
  • Microsoft Outlook: OAuth2 authentication with Microsoft Graph API
  • Apple Calendar: CalDAV connection with iCloud credentials

Click "Connect [Provider]" and follow the OAuth flow. You'll be redirected back to BrainPredict after authorization.

Privacy: Your calendar data is encrypted and stored securely. We only access your calendar to create and manage AI-scheduled events. You can disconnect at any time.

Step 3: Configure Preferences

In the Preferences tab, configure your AI Calendar settings:

  • Master Toggle: Enable/disable AI Calendar Integration (opt-in)
  • Platform Preferences: Choose which platforms can create calendar events (Commerce, Supply, People, Sales, Marketing, Legal, Risk, Finance, Innovation, Controlling, Communications, Data, Strategy, Sourcing, Operations, Customer)
  • Priority Filtering: Only schedule recommendations above a certain priority (LOW, MEDIUM, HIGH, IMMEDIATE)
  • Business Hours: Set your working hours (e.g., 9 AM - 6 PM) and timezone
  • Exclude Weekends: Don't schedule events on Saturday/Sunday
  • Volume Controls: Set max events per day (default: 5) and per week (default: 20)

Step 4: Test Your First Event

Once configured, BrainPredict will automatically schedule AI recommendations into your calendar. To test:

  1. Navigate to your platform dashboard (e.g., BrainPredict Commerce)
  2. Wait for AI to generate a high-priority recommendation
  3. Check your calendar - the event should appear automatically
  4. Click the event to see details, including the AI recommendation and suggested actions

Events are scheduled at optimal times based on your calendar patterns, priorities, and work habits.

Step 5: Enable Autonomous Execution (Optional)

For advanced users, enable Autonomous Execution to let AI execute approved actions automatically:

  • Maximum Cost Per Action: Set a cost threshold (default: €50,000)
  • Approval Threshold: Actions above this require explicit approval (default: €50,000)
  • Max Actions Per Day: Safety limit to prevent excessive actions (default: 10)

️ Safety Controls: Circuit breaker stops execution if error rate exceeds 5%. All actions are logged in comprehensive audit trail. Reversible actions can be rolled back.

Next Steps